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7:00 P.M.


Notice is hereby given that the City Council of the City of Sunset Valley, Texas will hold a Called Meeting on Tuesday, the 8th day of  July, 2008 at 7:00 p.m., in the Council Chambers, Municipal Building, 3205 Jones Road, Sunset Valley, Texas, at which time the following items will be discussed, to-wit:



A-1:        Call to order of the City Council.


A-2:      Approval of Minutes for June 24th, 2008 Meeting.


A-3:        Citizen/Public Communication.


A-4:        Staff, Committee and Mayor’s Reports

                a.  Police Departmental Update

                b.  Public Works Departmental and Project Update

                c.  Administrative Departmental and Project Update

                d. Committee/Council Member Area Reports

                e. Other Committee or Commission Reports

                f.   Mayor’s Report


A-5:        Council consideration of agenda items for approval on consent.


Consent Items:

A-6:        Consideration and possible approval to fill vacant seat on the CAPCOG General Assembly.  Mayor will either appoint himself or a City Councilmember.  (Mayor Mills)


A-7:        Consideration and possible approval to release $1500 for the Arts Commission Lecture Series. (Councilmember Jenkins)


A-8:        Consideration and possible approval to remove Robb Buchanan from and add Officer LaChance to the CED committee.  (Councilmember Kalar)


Public Items:

A-9:        Discussion and consider approval of the terms to hire Dennis Jones for Interim City Administrator.  (Mayor Mills)


A-10:      Discuss and consider approval of recommendations of finalists for City Administrator position and adopting a process for interviewing and selecting the City Administrator.  (Mayor Mills)


A-11:      Discuss and consider adoption of a priority project list for pending and proposed city projects.  (Mayor Mills) (9:00 pm) 


Tabled Items:

A-12: Presentation of Video Streaming & Web Casting products including tools that automate the recording, uploading and web publishing of meetings and other events. These products also include the ability to record the events and timestamps of the meetings and publish the minutes and media to the Sunset Valley Webpage. (Tabled 6/24)  (Councilmember Jenkins)


A-13:  Discussion and possible approval of one of the Streaming Video vendor contracts. (Tabled 6/24) (Councilmember Jenkins)


A-14:  Discussion, editing and possible approval of a volunteer application form.  (Tabled 6/24) (Councilmember Wilson and Councilmember Smith)


A-15:   Presentation on buffer trail replacement behind the Village Shopping Center. (Tabled 6/24) (Councilmember Jenkins)


A-16:  Consideration and possible approval of final recommendation from Planning and Environmental for the buffer trail replacement, resolving access and maintenance issues and improving citizen service.  (Tabled 6/24) (Councilmember Jenkins)


A-17:  Presentation on the keeping of and safety of animals in motor vehicles. (Tabled 6/24)  (Mayor Pro Tem Moore)


A-18: Consideration and Possible approval of an Ordinance regarding the keeping of and safety of animals in motor vehicles. (Tabled 6/24) (Mayor Pro-Tem Moore/Public Safety)


A-19: Consideration and possible approval of a Resolution establishing a governmental lease-purchase agreement for the purpose of procuring INCODE Governmental Financial Application Hardware & Software. (Tabled 5/20, 6/24) (Mayor Mills / Finance)


A- 20:  Discussion of when and if public process should be formally solicited and if it is possible to define 1items that automatically trigger public input solicitation or an event. (Tabled 6/24) (Councilmember Jenkins)


Council New Items:

A-21       Discussion regarding new resident Welcome Event planned for August 17th.  The Community and Economic Development  Committee are planning the event to precede that evening’s concert.  (Councilmember Kalar)


A-22:      Consideration and possible approval of $300 (maximum) to be used from the CED Committee budget to fund a new resident welcome event taking place on August 17th at City Hall, before the planned concert.  (Councilmember Kalar)


I certify that the above notice of meeting was posted at City Hall, 3205 Jones Road, Sunset Valley, Texas, on the 2nd day of July, 2008 at 5:00 P.M.




Trish Kabel

City Secretary


The City of Sunset Valley is committed to compliance with the Americans with Disabilities Act.  Reasonable modifications and equal access to communications will be provided upon request.

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